The FleetInspect Platform

Future-proof every
part of your business.

One platform for your people, operations, assets and compliance, with deep specialisms in transport and fleet. Azure-hosted, built in the UK for businesses that can’t afford to fall behind.

Book a demo See the platform
Fleet, transport and driver management, trusted by businesses across the UK and Ireland
FleetInspect live vehicle tracking with a map of the fleet, each vehicle's status and speed, and active legs with arrival times
Security & Hosting
  • Azure
  • Ireland Data Centre
  • GDPR
  • Encrypted
  • Daily Backups
  • Role-Based Access
85%
Reduction in Manual Data Entry
100%
Regulatory Compliance Rate
24/7
Access From Any Device
1
Unified Business Platform
The Platform

One product.
Five modules.

FleetInspect runs any business built on people and assets: construction, plant hire, manufacturing, logistics, field services and more. Take the modules you need, leave the ones you don’t. Every module shares the same data and the same UI, so the whole operation moves as one.

  1. 01

    HR Software

    Complete workforce management from onboarding to offboarding. Manage employee records, absence tracking, performance reviews, training certifications and more, all from one dashboard.

    • Employee records & document management
    • Absence & leave management
    • Training & certification tracking
    • Performance review workflows
  2. 02

    Company Policies

    Create, distribute and track acknowledgement of company policies. Ensure every employee has read and signed off on the latest procedures with full audit trails.

    • Policy creation & version control
    • Digital acknowledgement & e-signatures
    • Automated distribution workflows
    • Full compliance audit trails
  3. 03

    Transport Management Solutions

    End-to-end transport management, driver management and fleet operations in one platform. Plan routes, manage schedules, track deliveries in real time and run fleet reporting that actually moves the numbers.

    • Route planning & optimisation
    • Real-time delivery tracking
    • Driver management & scheduling
    • Fleet reporting & cost analysis
  4. 04

    Fleet & Asset Management

    Full lifecycle fleet management for every vehicle and asset. Track MOTs, services, inspections, defect reports and maintenance schedules: road-legal, audit-ready and visible across the whole fleet.

    • MOT & service scheduling
    • Vehicle inspection & defect reporting
    • Fuel management & cost tracking
    • Asset depreciation & lifecycle tracking
  5. 05

    Tachograph Analysis

    Remote tachograph download and analysis for EU and UK drivers’ hours rules. Driver card and vehicle unit files arrive without a visit to the vehicle, and infringements are identified before they become fines.

    • Remote driver card and vehicle unit downloads
    • Drivers’ hours compliance monitoring
    • Working Time Directive tracking
    • Infringement alerts & reporting
The Difference

Life before.
Life after.

What changes when a business moves from disconnected tools to one connected platform.

Without FleetInspect With FleetInspect
5+ disconnected software systems1 unified, integrated platform
Manual data entry across platformsAutomated data capture
Spreadsheet-based compliance trackingReal-time compliance monitoring
No real-time visibility of operationsLive dashboards across all operations
Hours spent compiling reportsOne-click intelligent reporting
Risk of missed regulatory deadlinesProactive alerts before deadlines hit
Platform

A complete operating system
for your business.

Most businesses still run on spreadsheets and a stack of siloed software. FleetInspect connects every part of the operation into one intelligent, integrated system, so nothing falls through the cracks.

Fully integrated modules

Every module shares the same data model. Driver records link to HR profiles, vehicle assignments connect to transport schedules, tachograph data feeds compliance dashboards.

Single source of truth

No more duplicate data entry across separate systems. One unified Azure SQL database means accurate, consistent information across the entire operation.

Web and native mobile

Azure-hosted React web app paired with a native iOS and Android app sharing the same backend. Office, depot, or roadside: same data, same workflows.

Product Tour

See the platform
in motion.

Walk through the key surfaces of FleetInspect. Each module is a window onto the same connected dataset.

fleetinspect.app/dashboard
Live
FleetInspect transport dashboard with active jobs, quotes needing attention and a job status breakdown

Your command centre

Real-time KPIs, compliance status, upcoming deadlines and actionable insights, on one unified dashboard tailored to your role.

See it on real data
Compliance

Stay compliant.
Stay protected.

Regulatory compliance isn’t optional. It’s the licence to operate. FleetInspect automates compliance monitoring across every part of the business, audit-ready by default.

  • EU & GB drivers’ hours rules

    Automatic monitoring of daily and weekly driving limits, break requirements and rest periods under Regulation 561/2006, as it applies in Great Britain and the EU, with GB or EU infringement codes.

  • Working Time Directive

    Track and enforce compliance with the Road Transport Working Time Directive including maximum weekly working hours, night work limits and reference period calculations.

  • Infringement sign-off

    Every infringement graded Minor to Most Serious on the EU 2024/846 bands, reviewed by the driver in the app and signed off by the transport manager, with the record kept for audit.

  • Operator licence compliance

    Ensure ongoing compliance with O-licence obligations including vehicle maintenance, drivers’ hours, financial standing and professional competence requirements.

  • Health & safety regulations

    Digital risk assessments, incident reporting and safety audit management. Maintain compliance with the Health and Safety at Work Act and industry-specific regulations.

  • GDPR & data protection

    All employee and driver data is handled in full compliance with GDPR. Role-based access control, data retention policies and subject access request management built in.

Employee Portal

One sign-in for
your whole team.

Every customer gets a secure portal for their entire workforce. Managers run the operation; employees serve themselves. Role-based access means everyone sees exactly what they should, and nothing they shouldn’t.

See it in a demo

Every employee owns their own record

Each person signs in to their own hub: contracts, certificates, training history and personal details. Self-service updates flow into an HR approval inbox, so nothing changes unchecked.

FleetInspect My Profile page for a driver showing job title, depot, start date and manager, editable personal details, and the steps a change goes through for HR approval
Contractor Portal

Built for the people
who work with you.

Your contractors and subcontractors get their own portal: assigned work, shared sites and automatic payments. No more chasing paperwork in both directions.

Set up your portal

Schedule, assign and track field work

Contractors see exactly what work is assigned to them, where, and when. They log work from the field, attach photos, and you watch progress in real time without a single phone call.

FleetInspect contractor portal work list with active, completed and timeline tabs, each work order showing its location, operator, latest logged work and status, and a new work order button
Customer Portal

Your customers see the
work as it happens.

Give every customer a secure portal to their own sites: live work orders, photos from the field and payments with a line-by-line breakdown. The work speaks for itself, and you get paid faster.

See it in a demo

Every job on their sites, live

Your customers see every job across their sites as it happens: what’s in progress, what’s scheduled and what’s done, with logs and photos arriving straight from the field. No more end-of-week phone calls.

FleetInspect customer portal work list showing the active work orders on a customer's own sites with the latest work logged against each, status and date
Cloud & Mobile

Accessible everywhere.
Secured by Azure.

Built on Microsoft Azure and paired with native mobile apps, FleetInspect gives your team secure access to everything they need in the office, at the depot, or on the road.

Architecture
01
Microsoft AzureEnterprise-grade hosting, security and scalability.
02
Web applicationFull-featured browser-based platform.
03
Native mobileiOS and Android apps for on-the-go access.
04
API & integrationsFerry sailings synced from your carriers, and an API for the systems already in use.
05
Security & encryptionEnd-to-end encryption, role-based access control.

Your business, in your pocket.

Traditional business software chains people to a desktop. FleetInspect doesn’t. Drivers complete vehicle checks on their phones. Managers approve leave from a tablet. Directors review compliance dashboards from anywhere. Everyone stays connected.

  • Access your data from any device, anywhere in the world
  • Real-time sync between web and mobile
  • 99.9% uptime SLA backed by Azure
  • Automatic updates, no on-premise installations
  • Azure AD single sign-on supported
  • Scales with the business, no licence renegotiation
The FleetInspect mobile app showing work orders, HR self-service and vehicle checks on three phones
Why FleetInspect

Built for businesses
that can’t afford to stand still.

We don’t sell software in a box. We deliver a connected operating model for the businesses that keep the country working.

01

One system, not ten

Stop paying for and managing separate HR, transport, fleet and compliance systems. FleetInspect replaces them all with a single, integrated platform, saving you time, money and headaches.

02

Built for your industry

We don’t make generic software and hope it fits. FleetInspect is designed for hands-on industries: transport, construction, plant hire, manufacturing and field services. If you manage people, assets and compliance, it fits how you work.

03

Built for the field

FleetInspect isn’t chained to the office. Drivers, engineers and site crews use the mobile app for daily checks, work logs and job updates, so your records are captured where the work actually happens.

04

Fast implementation

Go live in weeks, not months. Our experienced consultancy team handles data migration, system configuration and staff training, getting you up and running with minimal disruption.

05

Enterprise security

Hosted on Microsoft Azure with enterprise-grade security, automated backups, disaster recovery and full GDPR compliance. Your data is protected by the same infrastructure used by the world’s largest organisations.

06

Dedicated support

You’re not just buying software. You’re partnering with a consultancy that understands your business. Dedicated account management, UK-based support and ongoing guidance to maximise your ROI.

FAQ

Frequently asked
questions.

Everything you need to know about getting started with FleetInspect.

How long does implementation typically take?

Most businesses are fully live within 4-8 weeks. Our consultancy team handles data migration, system configuration and staff training. We work around your schedule to minimise disruption to day-to-day operations.

Can we migrate data from our existing systems?

Absolutely. We have experience migrating data from all major transport, HR and fleet management systems. Our team handles the entire migration process, ensuring data integrity and minimal downtime during the transition.

What training and support do you provide?

Every implementation includes comprehensive training for all user levels - from drivers using the mobile app to managers running reports. After go-live, you get dedicated UK-based support, a named account manager, and access to our online knowledge base.

Is our data secure on the platform?

FleetInspect is hosted on Microsoft Azure with enterprise-grade security, including end-to-end encryption, role-based access control, automated backups and disaster recovery. All data is stored in UK/EU data centres and handled in full compliance with GDPR. We are happy to complete security questionnaires as part of your procurement process.

Can we customise the platform to our needs?

Yes. FleetInspect is configurable to match your specific workflows, reporting requirements and organisational structure. From custom fields and forms to bespoke reporting dashboards, we tailor the platform to fit how your business actually operates.

What does pricing look like?

Pricing is based on the number of users and modules you need. We offer transparent, per-user monthly pricing with no hidden fees. Contact us for a personalised quote - we'll put together a package that fits your business size and requirements.

Get in Touch

Let’s talk about
your business.

Book a free, no-obligation demo and see how FleetInspect can transform your operations. One email is all it takes.

Email us

The link opens a ready-made email in your mail app. Tell us a little about your business and we’ll come back with demo times.

Prefer to call?
We reply within one working day
Ready when you are

See the platform on
your data.

Book a 30-minute walkthrough. We’ll map FleetInspect onto how your operation actually works. No generic demo, no hard pitch.

Book a demo Email the team